ACA Winter Conference 2025

Orange County Convention Center
Halls West 1 & 2
9800 International Drive
Orlando, FL 32819

Rental Booth Order Deadline: Monday, December 9, 2024

Discount Deadline Date with payment: Monday, December 16, 2024

Rental Booth Art Submission Deadline: Monday, December 16, 2024

Carpet & Online Ordering Deadline: Monday, December 23, 2024

 

READY TO ORDER?
Access Hargrove's Online Ordering:

Login information will be distributed via an email.
If you did not receive an email, please contact Hargrove Exhibitor Services at exhibitorservices@hargroveinc.com or 301.306.4627.

Important Dates & Information

 Each 10' x 10' booth includes the following standard equipment:

 

8’ High Draped Backwall – Color(s): Grey

3’ High Draped Siderails – Color: Grey

1 – 7” x 44” Identification Sign with Company Name & Booth Number

The aisles will not be carpeted.  

NOTE: Per Show Management, exhibitors must use a professional floor covering in their booth space(s) at their own expense; carpet or vinyl flooring may be ordered from Hargrove.  If you are providing your own floor covering, please submit the Exhibitor Provided Flooring Affidavit. Exhibitor Provided Flooring is subject to material handling fees.  Per Show Management, any booth that does not have floor covering by Sunday, January 12 at 12:00 PM will have carpet installed by Hargrove at the exhibitor’s expense.

  

Advance shipping begins Friday, December 6 at 8:00 AM and ends Tuesday, January 7 at 4:00 PM.

 

Advance shipping address:

(Your Company Name & Booth Number)

ACA Winter Conference 2025

c/o Hargrove

JM Freight

7580 Exchange Drive

Orlando, FL  32809

 

Advance Warehouse Receiving Hours: Monday – Friday 8:00 AM to 4:00 PM. 

The warehouse will be closed December 25 and January 1.

Print Advance Shipping Labels

Print Hanging Sign Labels

Request a Hargrove Shipping Quote

Direct shipping will begin on Friday, January 10 at 8:00 AM.

 

Direct shipping address:

(Your Company Name & Booth Number)

ACA Winter Conference 2025

c/o Hargrove

Orange County Convention Center

Halls West 1 & 2

9800 International Drive

Orlando, FL 32819

 

NOTE: Direct shipments received before 8:00 AM or after 4:30 PM weekdays, or any weekend hour, will be assessed a 40% overtime surcharge.

 

Print Direct Shipping Labels

Request a Hargrove Shipping Quote

Friday, January 10

8:00 AM

-

4:30 PM

Saturday, January 11*

8:00 AM

-

4:00 PM

Sunday, January 12*

8:00 AM

-

12:00 PM

 

*NOTE: Overtime rates apply weekdays after 4:30 PM and all weekend.

Sunday, January 12

3:00 PM

-

5:00 PM

Monday, January 13

10:30 AM

-

1:30 PM

Tuesday, January 14

9:00 AM

-

12:00 PM

 

NOTE: Subject to change.

Tuesday, January 14

12:30 PM

-

8:00 PM

 

NOTE: Overtime rates apply weekdays after 4:30 PM.

 

Outside carriers must be checked in by Tuesday, January 14 at 7:00 PM. Please see the Move-Out Information sheet for more details.

 

Additional Links

Additional links to Hargrove services: